Terms & Conditions

The Shopping Pavilion Co Ltd TERMS & CONDITIONS OF BOOKING (September 2019)

1.
STOCK OFFERED FOR SALE
The Shopping Pavilion Company (SPC) Limited will only accept bookings from exhibitors whose stock is acceptable. Anyone wishing to book should send
photographs of their stock or provide a web address where their stock may be viewed. SPC will vet applications to ensure a reasonable standard of
workmanship and to avoid excessive duplication of any one kind of product within our Pavilion. When booking please describe the goods that you will be
displaying, these will be the only products you will be permitted to display. Any stallholder displaying goods other than those on their original application form
may be asked to remove them immediately.

2.
EXHIBITORS ARE REQUIRED TO DO THE FOLLOWING
All exhibitors must be set up by the advertised start time. Access arrangements will be as advised on your event joining instructions sent to you one week
before each event. You are not to clear away until you are advised to do so. All stands or stalls are to be set up in an attractive manner and exhibitors using the
tables supplied by us must supply a suitable table covering to cover the top of the table and reach the floor at the front and two sides. Boxes etc. to be stored
out of sight. Your car must be parked sensibly while setting up and you must comply with our stewards requests to move cars or boxes etc. if we consider them
to be in the way and then removed to the dedicated stallholder parking area and you must abide by any show specific instructions given by the show organiser.
Exhibitors should check that their table is erected correctly and must not do anything to encroach upon gangways, exits or other exhibitors access. You must
not attach anything to walls or ceilings in a way that will leave marks and you must leave your stand area clean and tidy at the end of the day. Rubbish MUST
be removed by you and placed in the appropriate onsite skip. You should specify if you require electricity for equipment when booking. The electric point may
be up to 5 metres away so exhibitors should supply an extension lead. Multi-way adapters are not permitted at any venue and ALL electrical equipment must
have a valid PAT test certificate.
PLEASE NOTE you are also responsible for taking into account any show specific instructions/special requirements from the primary show organisers.

3.
BOOKINGS
ALL BOOKING FEES MUST BE PRE-PAID. Payment will be accepted by cheque or credit/debit card. If you choose to pay by cheque (which should be
payable to ‘Shopping Pavilion Company’) you may send either one cheque for the full amount that is bankable immediately or one cheque for £50 per booking
which is bankable immediately and the balance post-dated to TWO calendar month before the fair. Individual cheques are required for each deposit and
individual post-dated cheques for the balance of each event. Please write the venue and the date of the fair on the back of any post-dated cheques. If you
choose to pay by credit/debit card we will debit the named card £50 deposit upon booking and charge the balance of your booking fee two calendar months
before the event. You authorize us to charge the credit card by submitting a completed booking form and you authorize us to keep your card details on file and
charge appropriate balances as needed. It is a condition of booking that you understand and accept this. All bookings must be submitted on our current
booking form accompanied by full payment as indicated above. Any bookings not submitted on our forms or not accompanied by correct payment and/or
payment details will be returned immediately. SPC reserves the right to allocate you a different category of space or stall to that which you have booked but in
the event that we do this, we will refund any excess payment if you are allocated a cheaper category and will not charge any more if you are allocated a more
expensive category. SPC reserves the right to refuse or cancel any booking without giving a reason.

4.
DISCOUNT SCHEME
If you book three shows you will receive 5% discount on each, set against the third booking. If you book up to six shows you will receive 10% off bookings 4 5
& 6 set against the sixth booking. If you book up to nine shows you will receive 15% off bookings 7 8 and 9 set against the ninth booking.

5.
CANCELLATION OF BOOKINGS
Cancellations will be accepted up to TWO calendar months before the date of the fair but you will forfeit your £50 deposit for each fair cancelled. Any booking
cancelled at less than TWO months notice before the fair, will forfeit the total booking fee. Cancellations may be advised by phone but must be confirmed in
writing. If you are not going to attend a booking that you have made you must let us know as soon as possible. Failure to do so or persistent cancellations may
result in our cancelling all future bookings. Cancellation fees that are to be charged to credit cards will be debited in full at the time of cancellation. Once you
have notified us of a cancellation in writing we will confirm the cancellation back to you in writing. If you do not receive an acknowledgement of cancellation
from us you should telephone us to check that we have received your written cancellation. Any cancellation of an already discounted booking will NOT then be
included as one of your total number of bookings. No cancellations or discounts will be rolled over into the following year(s).

6.
DISHONOURED CHEQUES
If your bank refuses to honour a cheque that you have given as payment for a booking we will levy an administration charge of £10 every time a cheque is
returned unpaid. It is important to note that if you change banks or credit card companies you must provide us with replacement cheques or new credit card
details.

7.
LIMIT OF LIABILITY
SPC will do everything in our power to ensure that you have a successful fair but cannot be held responsible for damage or theft of your stock, interruption of
power or services, failure of press advertisements to appear, inclement weather, astrological incompatibility or anything else beyond their control. SPC does
not provide insurance cover for theft or damage to your stock and recommends that you adequately insure yourself against all risks. It is a condition of booking
that you understand and accept that you cannot hold The Shopping Pavilion Company Limited responsible for any losses you sustain. If in the reasonable
opinion of the primary event organiser it is necessary to cancel an event because of prevailing weather conditions or any other reason no refund of booking fee
or any other payment will be forthcoming. The Shopping Pavilion Company Limited carries £10,000,000 of public liability insurance.